A Guide to Registration (Page 4 of 7)

4. Create a Consultant Lobbyist Registration

Consultant lobbyists are required to register each of their lobbying activities on behalf of each client, within 10 calendar days of entering into an undertaking. Follow the instructions below to register your consultant lobbying activities:

Screenshot 4-Registrant Dashboard
Screenshot 4-Registrant Dashboard

The LRS Registrant Dashboard displaying a red arrow pointing to the "New Activities" tab.

In the New Activities tab of the Registrant Dashboard, select Consultant.
Because they are not employees, remunerated external members of Boards of Directors who lobby on behalf of an organization or corporation for which they are Directors, cannot register as in-house lobbyists. The same rule applies to members of organizations who are paid to lobby on behalf of those same organizations. They must instead register as consultant lobbyists within 10 days of accepting, verbally or in writing, to lobby on behalf of the organization or corporation. See Advisory Opinion on Application of the Act to outside chairpersons and members.

4.1 Information about the Lobbyist

The first step of the registration process captures the Consultant Lobbyist's Profile.


In this section, you must provide your coordinates and those of your firm (name, English and French firm name, address, telephone, e-mail). If you entered the firm information during the account creation process, you can select that firm within the Contact profile section and click Apply.

Over time, a consultant lobbyist's circumstances may change, and a self-employed lobbyist may become employed by a firm, or vice versa; or in some cases, lobbyists operate both as self-employed and as employees of a consulting firm. For these reasons, it is possible to have several firm profiles, each with distinct coordinates, within the same Consultant Lobbyist's LRS account. For guidance on creating multiple firm profiles, please see Section 7.4, Managing Firm Profiles for Consultant Lobbyists.

Public Offices Held with the Federal Government

If you have held a public office, you must disclose, for each position held, the position title, the federal government institution, the branch or unit name, as well as the period during which you performed those functions.

The Commissioner has issued an Interpretation Bulletin providing guidance to those who have previously held public office. See Disclosure of Previous Public Offices.

The last question asks Was this a designated public office held on or after July 2, 2008?. If you answer Yes, then you must enter the last day the designated public office was held. (For more information on which positions are designated public offices, please refer to Section 3.2, Last Designated Public Office Held.)

Once you have entered all previous public offices held, you will not have to re-enter the information as the content will be carried over to all future registrations.

On the Public Offices Held page, click the Continue button to return to the Information about Lobbyist page.

Exemption Number

If the Commissioner of Lobbying has granted you an exemption from the five-year prohibition on lobbying activities, please provide the exemption number in this section.

For more information please see the Exemption Review Process.

4.2 Information about the Client

The second step of the registration process captures information about the Consultant Lobbyist's client.

Enter the name of your client in both English and French if applicable.

Consultant Lobbyist's business relationship with the client

This section requires you to indicate whether you are a member of the board of directors of your client if your client is a corporation, or a member or a member of the board of directors of your client if your client is an organization.

Business Address

This section requests your client's street address, city, province and postal code.

Principal Representative

This section requests the name and position title of your main contact with the client.

Enter the name and position of your main contact, then click the Save and Continue button to navigate to the next step.
A consulting firm may assign several consultant lobbyists to work on the same undertaking for the same client. In such a case, much of the information to be disclosed may end up being common to these consultants. However, each consultant lobbyist is individually responsible for compliance with the Act, and must disclose and certify the information in his or her individual return. For information on how to copy an existing registration please see Section 7.5, Copying an Existing Consultant Lobbyist Registration to Create a New Registration.

4.3 Business Relationships of the Client

The third step of the registration process requests any business relationship where the client is a subsidiary of another corporation (i.e. a parent) and/or is a coalition.

If applicable, please include the coordinates of all members of a coalition.

4.4 Information about Other Beneficiaries

The fourth step of the registration process requests the name and coordinates of any of your client's subsidiaries or of any other person or organization who may have a direct interest in the outcome of your lobbying activities.

You can enter more than one subsidiary and/or direct interest if required.

4.5 Information about Government Funding

In the fifth step of the registration process, you must disclose if your client has received any funding during its last completed financial year from any Canadian or foreign governments, including any municipal, provincial, territorial, regional or state government, or if they expect to receive funding in the current year. If your client has received funding or expects to receive any such funding during its current financial year, you must report the source of that funding.

Funding means money made available for a particular purpose for which goods or services are not received in return, or for which repayment is not required. It includes grants and non-repayable contributions, but repayable contributions, loans, loan guarantees, tax credits, remission orders and procurement contracts would not need to be reported.

The following table provides examples of funding that should and should not be reported.

Government Funding
to be Reported
Government Funding
not to be Reported
  • Various government grants
  • Non-repayable contributions
  • Any other non-repayable funding
  • Repayable contributions
  • Loans & loan guarantees
  • Tax credits
  • Remission orders
  • Goods and/or service contracts

If you answer Yes to the question regarding whether your client received government funding, you will be asked to provide the source and amount of the funding in Canadian dollars.

4.6 Information about Subject Matter

The sixth step of the registration process requires that you provide the subject matter of your lobbying activity as well as the associated details such as the title of each legislative proposal, bill or resolution, regulation, policy or program, along with a description.

For each subject matter selected, you must describe the details of the activity, then select the associated category from the list of five choices offered.

Subject Matter of the Undertaking

In a drop-down menu, this section provides an extensive list from which you can choose the subject matter (e.g., Agriculture, Budget, Defence, Immigration, Mining, Transportation, etc.). You may add as many Subject Matters as apply to your undertaking.

From the list of topics provided in the drop-down menu, select the one that best describes the subject matter of your lobbying activities, then click the Add to List button. Repeat this selection process for each subject matter that applies.

Details Regarding the Identified Subject Matter of the Undertaking

In this section, you must provide details of each of the subject matters that you selected above, and check from a list of five associated categories (i.e., Legislative Proposal, Bill or Resolution; Regulation; Policies or Program; Grant, Contribution or Other Financial Benefit; Government Contract Pursued). Each Detail must be entered and added to the list separately, and provide specific information related to the subject matter of the lobbying activities.

Several examples are provided within the application. These are further examples of the type of detail that should be provided for each subject matter:

  • Subject Matter: "Environment". Category: "Legislative Proposal, Bill or Resolution". Details: Bill C-30, Clean Air Act in respect of quotas for greenhouse gases.
  • Subject Matter: "Health". Category: "Regulation". Details: Amendments to the Patented Medicines (Notice of Compliances) Regulations regarding the right to appeal.
  • Subject Matter: "Energy". Category: "Policies or Program". Details: Canada's energy policy with respect to rules governing energy trade between Canada and the United States.
  • Subject Matter: "Arts and Culture". Category: "Grant, Contribution or Other Financial Benefit". Details: Seeking funding from the Canada Book Fund (CBF) for marketing and promotion.
  • Subject Matter: "Defence". Category: "Government Contract Pursued". Details: Contract with National Defence concerning Joint Support Ship (JSS) Project.

4.7 Information about Communication

In this final step, you will be asked to provide the list of the government departments that you have contacted or plan to contact as well as the communication techniques that you will use in the course of your lobbying activities.

The Commissioner has issued an Interpretation Bulletin providing guidance on Communication with Federal Public Office Holders.

Government Institutions

A drop-down menu allows you to choose the Federal Government institutions with which you will communicate.

If your lobbying activities bring you into contact with government institutions that are not included in this list, please inform the OCL so that these new institutions may be added for the convenience of all registrants.

Communication Techniques

Three pre-defined choices are offered (oral, written, grass-roots) or you may provide, in your own words, a description of any other type of communication that you plan to employ. Please see the Glossary for a definition of grass-roots communication.

Check off all the communication techniques that you have used or expect to use in the course of your lobbying activities.

Information about the Undertaking

With a Yes or No, you will have to answer whether you plan to arrange one or more meetings with a public office holder on behalf of your client.

Simply arranging a meeting between a public office holder and another individual triggers the need to register. The consultant lobbyist is required to register the undertaking with the OCL even if the meeting is introductory in nature, whether or not any lobbying takes place at the meeting and even if the consultant lobbyist does not participate in the meeting.

Click the Save button to view the Consultant Summary screen.

4.8 Certification and Submission of Registration

The Consultant Summary screen displays the information you provided in each step of your registration.

Screenshot 5-Consultant Summary Screen with Status Symbols
Screenshot 5-Consultant Summary Screen with Status Symbols

The LRS Consultant summary screen displaying a red arrow pointing towards the three different types of status symbols. The white circle represents an incomplete section, the green circle represents a completed section and the red circle represents a section that needs review. Another red arrow is pointing towards an example of a status symbol located in the "Information about Lobbyist" section.

Each section of the Consultant Summary screen is preceded by a Status symbol. All sections must be complete before your registration can be submitted.

You can review your entries, and if you wish to modify the content, click the Edit Information about… button at the bottom of each section.

Screenshot 6-Consultant Summary Screen-Certify and Submit the registration
Screenshot 6-Consultant Summary Screen-Certify and Submit the registration

The LRS Consultant summary screen displaying red arrows pointing towards the "Edit" buttons to modify the registration and another red arrow pointing towards the "Certify and Submit" button to submit the registration.

Once you have reviewed your Consultant Summary, click on the Certify and Submit button.

The Certification of Return page will appear. It asks that you certify that

  1. the information is true; and
  2. the payment provided for this undertaking respects the prohibition on contingency payments in the Lobbying Act.

Effective Date

In a calendar box at the bottom of the page, you are asked to enter the date on which this submission takes effect. This is the date on which you agreed to the undertaking, which may not be the date when actual lobbying activities commenced.

In this calendar box, you must enter the effective date of your undertaking and not the date that you certify your registration, which is often a few days later. The Lobbying Act requires that consultant lobbyists file an initial registration with the OCL no later than 10 days after entering into the undertaking.

Once you have entered the effective date of your undertaking, enter your Account Username and Password, and then click on the Submit button to submit your registration for review by the Office of the Commissioner of Lobbying.

The Confirmation of Filing page will appear, providing summary account information and confirming your submission date to the OCL. Additionally, an acknowledgment email will be sent. During the OCL review process, if the registration requires any corrections or clarifications, an email will be sent. If corrections are required, you will be asked to resubmit your registration with the required detail within 10 calendar days.

As soon as your registration is submitted, you can start filing monthly communication reports. For information on submitting reports, please refer to Chapter 7.

4.9 Activities Following Registration

Chapter 7 describes activities that will occur after you register as a lobbyist. These include: