A Guide to Registration (Page 4 of 7)
4. Create a Consultant Lobbyist Registration
Consultant lobbyists are required to register each of their lobbying activities on behalf of each client, within 10 calendar days of entering into an undertaking. Follow the instructions below to register your consultant lobbying activities:
- Once your account has been activated, click on the following link and log into the Lobbyists Registration System using your username and password: https://ocl-cal.gc.ca/app/secure/orl/lrrs/do/login?language=en_CA
Description of Screenshot 4
The LRS Registrant Dashboard displaying a red arrow pointing to the "New Activities" tab.
4.1 Information about the Lobbyist
The first step of the registration process captures the Consultant Lobbyist's Profile.
In this section, you must provide your coordinates and those of your firm (name, English and French firm name, address, telephone, e-mail). If you entered the firm information during the account creation process, you can select that firm within the Contact profile section and click Apply.
Over time, a consultant lobbyist's circumstances may change, and a self-employed lobbyist may become employed by a firm, or vice versa; or in some cases, lobbyists operate both as self-employed and as employees of a consulting firm. For these reasons, it is possible to have several firm profiles, each with distinct coordinates, within the same Consultant Lobbyist's LRS account. For guidance on creating multiple firm profiles, please see Section 7.4, Managing Firm Profiles for Consultant Lobbyists.
Public Offices Held with the Federal Government
If you have held a public office, you must disclose, for each position held, the position title, the federal government institution, the branch or unit name, as well as the period during which you performed those functions.
The Commissioner has issued an Interpretation Bulletin providing guidance to those who have previously held public office. See Disclosure of Previous Public Offices.
The last question asks Was this a designated public office held on or after July 2, 2008?. If you answer Yes, then you must enter the last day the designated public office was held. (For more information on which positions are designated public offices, please refer to Section 3.2, Last Designated Public Office Held.)
If the Commissioner of Lobbying has granted you an exemption from the five-year prohibition on lobbying activities, please provide the exemption number in this section.
For more information please see the Exemption Review Process.
4.2 Information about the Client
The second step of the registration process captures information about the Consultant Lobbyist's client.
Consultant Lobbyist's business relationship with the client
This section requires you to indicate whether you are a member of the board of directors of your client if your client is a corporation, or a member or a member of the board of directors of your client if your client is an organization.
This section requests your client's street address, city, province and postal code.
This section requests the name and position title of your main contact with the client.
4.3 Business Relationships of the Client
The third step of the registration process requests any business relationship where the client is a subsidiary of another corporation (i.e. a parent) and/or is a coalition.
4.4 Information about Other Beneficiaries
The fourth step of the registration process requests the name and coordinates of any of your client's subsidiaries or of any other person or organization who may have a direct interest in the outcome of your lobbying activities.
4.5 Information about Government Funding
In the fifth step of the registration process, you must disclose if your client has received any funding during its last completed financial year from any Canadian or foreign governments, including any municipal, provincial, territorial, regional or state government, or if they expect to receive funding in the current year. If your client has received funding or expects to receive any such funding during its current financial year, you must report the source of that funding.
Funding means money made available for a particular purpose for which goods or services are not received in return, or for which repayment is not required. It includes grants and non-repayable contributions, but repayable contributions, loans, loan guarantees, tax credits, remission orders and procurement contracts would not need to be reported.
The following table provides examples of funding that should and should not be reported.
to be Reported
not to be Reported
If you answer Yes to the question regarding whether your client received government funding, you will be asked to provide the source and amount of the funding in Canadian dollars.
4.6 Information about Subject Matter
The sixth step of the registration process requires that you provide the subject matter of your lobbying activity as well as the associated details such as the title of each legislative proposal, bill or resolution, regulation, policy or program, along with a description.
For each subject matter selected, you must describe the details of the activity, then select the associated category from the list of five choices offered.
Subject Matter of the Undertaking
In a drop-down menu, this section provides an extensive list from which you can choose the subject matter (e.g., Agriculture, Budget, Defence, Immigration, Mining, Transportation, etc.). You may add as many Subject Matters as apply to your undertaking.
Details Regarding the Identified Subject Matter of the Undertaking
In this section, you must provide details of each of the subject matters that you selected above, and check from a list of five associated categories (i.e., Legislative Proposal, Bill or Resolution; Regulation; Policies or Program; Grant, Contribution or Other Financial Benefit; Government Contract Pursued). Each Detail must be entered and added to the list separately, and provide specific information related to the subject matter of the lobbying activities.
Several examples are provided within the application. These are further examples of the type of detail that should be provided for each subject matter:
- Subject Matter: "Environment". Category: "Legislative Proposal, Bill or Resolution". Details: Bill C-30, Clean Air Act in respect of quotas for greenhouse gases.
- Subject Matter: "Health". Category: "Regulation". Details: Amendments to the Patented Medicines (Notice of Compliances) Regulations regarding the right to appeal.
- Subject Matter: "Energy". Category: "Policies or Program". Details: Canada's energy policy with respect to rules governing energy trade between Canada and the United States.
- Subject Matter: "Arts and Culture". Category: "Grant, Contribution or Other Financial Benefit". Details: Seeking funding from the Canada Book Fund (CBF) for marketing and promotion.
- Subject Matter: "Defence". Category: "Government Contract Pursued". Details: Contract with National Defence concerning Joint Support Ship (JSS) Project.
4.7 Information about Communication
In this final step, you will be asked to provide the list of the government departments that you have contacted or plan to contact as well as the communication techniques that you will use in the course of your lobbying activities.
The Commissioner has issued an Interpretation Bulletin providing guidance on Communication with Federal Public Office Holders.
A drop-down menu allows you to choose the Federal Government institutions with which you will communicate.
Three pre-defined choices are offered (oral, written, grass-roots) or you may provide, in your own words, a description of any other type of communication that you plan to employ. Please see the Glossary for a definition of grass-roots communication.
Information about the Undertaking
With a Yes or No, you will have to answer whether you plan to arrange one or more meetings with a public office holder on behalf of your client.
4.8 Certification and Submission of Registration
The Consultant Summary screen displays the information you provided in each step of your registration.
Description of Screenshot 5
The LRS Consultant summary screen displaying a red arrow pointing towards the three different types of status symbols. The white circle represents an incomplete section, the green circle represents a completed section and the red circle represents a section that needs review. Another red arrow is pointing towards an example of a status symbol located in the "Information about Lobbyist" section.
You can review your entries, and if you wish to modify the content, click the Edit Information about… button at the bottom of each section.
Description of Screenshot 6
The LRS Consultant summary screen displaying red arrows pointing towards the "Edit" buttons to modify the registration and another red arrow pointing towards the "Certify and Submit" button to submit the registration.
The Certification of Return page will appear. It asks that you certify that
- the information is true; and
- the payment provided for this undertaking respects the prohibition on contingency payments in the Lobbying Act.
In a calendar box at the bottom of the page, you are asked to enter the date on which this submission takes effect. This is the date on which you agreed to the undertaking, which may not be the date when actual lobbying activities commenced.
The Confirmation of Filing page will appear, providing summary account information and confirming your submission date to the OCL. Additionally, an acknowledgment email will be sent. During the OCL review process, if the registration requires any corrections or clarifications, an email will be sent. If corrections are required, you will be asked to resubmit your registration with the required detail within 10 calendar days.
4.9 Activities Following Registration
Chapter 7 describes activities that will occur after you register as a lobbyist. These include:
- Submitting Monthly Returns
- Terminating a Registration
- Responsible Officer Change for In-house Registrations
- Managing Firm Profiles for Consultant Lobbyists
- Copying an Existing Consultant Lobbyist Registration